Skip to Main Content

Office Assistant

Please see Special Instructions for more details.

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS & go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then DO NOT complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Announcement

Details

Open Date 05/15/2017
Requisition Number PRN06830N
Job Title Office Assistant
Working Title TRIO Office Assistant Work-Study
Job Grade B
FLSA Code Nonexempt
Patient Care Job Code?
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 15-20
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary

Specific times arranged during the following ranges: Monday – Friday between the hours of 8-5. Will be discussed with supervisor.

Is this a work study job? Yes
VP Area Academic Affairs
Department 00292 - TRiO
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $10.00/hour
Close Date

NOTE: May close at anytime.
Job Summary

Greets and assists visitors in person or over the telephone. Provides general office support. Data entry duties & departmental media/marketing distribution for University.

Responsibilities

1. Receives, greets and directs visitors to appropriate person or office.
2. Answers telephones, providing assistance and directing customers to the correct person or office.
3. Creates & distributes departmental marketing flyers, invitations, notices, etc.
4. Processes and distributes mail.
5. Creates and maintains student files.
6. Schedules appointments and arranges meetings for staff.
7. Answers questions about TRIO and associated activities.
8. Primary overseer of data entry and maintains student databases.
9. Maintains office equipment, tracks inventory; arranges for service calls as needed.
The incumbents in this position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS & go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then DO NOT complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Fluency in languages other than English.
Previous or current TRIO background.

Special Instructions Summary

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS & go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then DO NOT complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Additional Information


The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: oeo@umail.utah.edu.


The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.


This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
  2. * Do you have one or more year(s) of full-time customer service experience or equivalency?
    • Yes
    • No
  3. * Do you have previous work experience in a college/university environment?
    • Yes
    • No
  4. * Are you a current University of Utah student?
    • Yes
    • No
  5. * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  6. * Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
    • No
    • Yes
  7. * Have you read and do you agree to follow the work-study information and policy as stated in the <a href="https://financialaid.utah.edu/types-of-aid/work-study/students/">Student Work-Study Handbook</a> found on the Financial Aid and Scholarships website? If no, do not submit this application.
    • No
    • Yes

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  3. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission