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Office Assistant

Please see Special Instructions for more details.

This position is a work-study position. In addition to a resume, please include a cover letter explaining your experiences and why you are a good fit for the sustainability office assistant position. Candidates who do not submit a cover letter will not be considered. Also submit a reference page with up to three references.

Announcement

Details

Open Date 05/08/2017
Requisition Number PRN06809N
Job Title Office Assistant
Working Title Sustainability Office Assistant (Work-Study)
Job Grade B
FLSA Code Nonexempt
Patient Care Job Code?
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary

Weekdays, flexible with class schedule, during standard business hours, 8a-5p.

Is this a work study job? Yes
VP Area Academic Affairs
Department 01281 - Office of Sustainability
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 10.00
Close Date

NOTE: May close at anytime.
Job Summary

The Sustainability Office Assistant provides general clerical support for the Sustainability Office and assists with the day-to-day operations. Responsibilities include greeting visitors, answering the phone, scheduling meetings, room reservation, social media, and assisting with event planning, and other activities as needed.


In addition, this position may be asked to table at various campus events representing the Sustainability Office and answer questions about various programs managed by the office.


Applicants must have good communications skills (verbal and written), be motivated, and have the ability to work independently. Provides general office support.


Each year, the Sustainability Office seeks multiple student interns to help promote sustainability and manage programs at the University of Utah. We define sustainability as the integrated pursuit of social equity, environmental integrity, and economic security for current and future generations.


The Sustainability Office’s mission is to integrate sustainability as a core principle throughout all operations, research, disciplines, and curriculum at the University of Utah and to support sustainability initiatives and actions within the campus and community. We engage the campus community through programs that fund innovation, expand knowledge and understanding, and ignite change for a healthy and equitable society.


The Office Assistant will also work with other interns who assist the Sustainability Office in its mission through project development and implementation, social media, video, photography, marketing, blog writing, event planning, and campus-centric research and focus groups. Most importantly, the interns help the Sustainability Office make programs fun and exciting for the whole campus.


All internships are contingent upon funding availability.


All student positions within the Sustainability Office are work-study eligible.

Responsibilities

The Sustainability Office Assistant will:

• Receive, greet and direct visitors to appropriate person or office.
• Answers telephones, providing assistance and direction to the correct person, office, or department.
• Processes and distributes mail.
• Maintain the reception area, general workroom and conference room area.
• Schedule appointments, rooms, and meetings as requested.
• Answers questions about the Sustainability Office and associated activities.
• Perform clerical duties for office staff such as maintain office calendars, drafting correspondence, copying, scanning, fax, data entry, filing and mass mailings.
• Under the direction of communication staff, perform tasks related to social media.
• Maintains office equipment; arranges for service calls as needed.
• Order or pick up and distribute office supplies.
• Table at campus events representing the Sustainability Office and answering questions about programs.
• Assist with catering and events.
• Other tasks as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Minimum qualifications: Must be a University of Utah student. Position is open to all majors. Ideal candidate will demonstrate strong written and verbal communication skills, as well as organizational and research abilities. Experiences as a receptionist, with event planning, or customer service a plus.


Preferences: Proficient with MS Word, Excel, Outlook, and PowerPoint. Candidate must have good communications skills, be dependable, and have the ability to work with frequent interruptions. Experience with Adobe Creative Suite and ability to create forms a plus but not required for consideration.

Special Instructions Summary

This position is a work-study position. In addition to a resume, please include a cover letter explaining your experiences and why you are a good fit for the sustainability office assistant position. Candidates who do not submit a cover letter will not be considered. Also submit a reference page with up to three references.

Additional Information


The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: oeo@umail.utah.edu.


The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.


This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current University of Utah student?
    • Yes
    • No
  2. * Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
    • No
    • Yes
  3. * Do you have previous work experience in a college/university environment?
    • Yes
    • No
  4. * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  5. Have you read and do you agree to follow the work-study information and policy as stated in the <a href="https://financialaid.utah.edu/types-of-aid/work-study/students/">Student Work-Study Handbook</a> found on the Financial Aid and Scholarships website? If no, do not submit this application.
    • No
    • Yes

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of References
Optional Documents
  1. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  2. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission