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Development Specialist

Please see Special Instructions for more details.

*All applications received by January 19, 2018 will receive full consideration.* This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. When prompted to do so, please upload three (3) professional references.



Open Date 12/22/2017
Requisition Number PRN15877B
Job Title Development Specialist
Working Title Development Specialist
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary

Monday-Friday, 8-5
Some evenings and weekends may be required.

VP Area Academic Affairs
Department 00790 - Marriott Library - Operations
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 33,000-36,000
Close Date
Open Until Filled Yes
Job Summary

The J. Willard Marriott Library seeks enthusiastic applicants for the position of Development Specialist. This is an excellent opportunity to work for a Research 1, PAC 12 institution which recently completed a $1.6 billion capital campaign by directly supporting the fundraising activities of the library. Strong applicants will have an interest in advancement as a career and are willing to actively engage prospective donors in the work of the library. Applicants must be willing to work directly with donors and prospective donors, when needed, to build lasting relationships and help them achieve their philanthropic goals. Because of the diversity of responsibilities in this position, effective time management and attention to detail are essential. This position includes strong professional development and training opportunities centered on academic fundraising. Duties may require infrequent evening or weekend commitments.


The primary responsibility of this position is writing grant proposals, reports, and other donor correspondence

In coordination with the development team and the library’s grants administrator, assists in writing, proofing, editing, preparing, and submitting grant proposals

Maintains a list of upcoming proposal and reporting deadlines and ensures timely submission of required documents

Under the direction of the Marriott Library’s Director of Development, helps to plan meetings, special events, and communications for library prospects and donors

Conducts research to identify prospective donors

Helps coordinate the activities of the Marriott Library Advisory Board

Manages, edits, and generates mailing lists by working closely with the university’s Development Office, library departments, and the development team

Collaborates with the development team in planning, promoting, and implementing library-wide public and/or donor-centered events and outreach activities

In coordination with the Marketing and PR Director, gathers information for library publications, the library website and social media

Facilitates stewardship activities of library donors including, writing acknowledgment letters, creating endowment and impact reports, etc.

Collaborates on other development team initiatives and with special projects in other library departments as assigned

Leads library tours for donors, prospects, and other interested parties

Generates and analyzes fundraising reports and maintains donor records and information in Advance, the university’s donor database

Prepares donor gifts for processing and delivers them to the university’s Development Office; maintains a list of current and emerging library giving priorities; provides administrative support, and performs other duties as assigned

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in Communications, Public Relations, Marketing, or a related field, or equivalency; and demonstrated human relations and effective communication skills required. Experience which includes fundraising, grant and publication writing, planning and implementing special events and programs and a successful track record in raising donations is preferred.


Excellent verbal and written communication skills, to include composing letters and emails, writing gift proposals, assisting with presentations, and taking minutes as needed

Excellent attention to detail, time management, and priority-setting abilities to address conflicting deadlines and requests

Ability to work independently, analyze data, and make decisions

Strong commitment to a respectful work environment, discretion, diversity in the workplace, and excellent service

Knowledge of Advance fundraising software, and University of Utah fundraising policies and procedures

Experience working in higher education or academic libraries

Knowledge of fundraising challenges and trends in higher education and academic libraries

Previous experience working directly with donors or clients

Event planning and organization skills

Strong technology skills, including the Microsoft Office suite and familiarity with PC and Mac operating systems

Demonstrated proficiency and capability with information technology systems in the context of an academic library

Reading, writing, or speaking skills in a second language

Type Benefited Staff
Special Instructions Summary

All applications received by January 19, 2018 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected.

When prompted to do so, please upload three (3) professional references.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email:

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  2. * Indicate your level of expertise in organizing and implementing fundraising campaigns and/or specific programs or events centered on public relations and development activities:
    • None
    • Minimal
    • Moderate
    • Extensive

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169